Satisfied Clients
AmeriHost Inn
& Suites
Grande Prairie, Alberta
Holiday Inn
Express Hotel & Suites
Salmon Arm, British Columbia
R & R Inns
Innisfail, Alberta
Super 8 Motels
Wingate Inn
Hospitality Services
Phase 1 – Pre-design Package
- Review architectural drawings to ensure that
franchise requirements are met (if applicable)
- Make recommendations for architectural changes
as necessary
- Provide functional furniture layouts for
public areas and guest rooms
- Review of lighting, electrical, voice and
data layouts
- Includes client meeting time
Phase 2 – Design Package
- Meeting with clients to determine project
requirements
- Exterior finish selections and specifications
- Interior finish selections and specifications
- Confirm working budget
- Includes client meeting time
Phase 3 – Specification Project
Management
- On-site inspections to ensure supplier compliance
to specifications
- Includes trips to site during specific stages
of the construction process
Phase 4 – Supply (tendering and
procurement)
- Vendor evaluation and selection
- Solicitation of bids
- Price comparison
- Product evaluation
- Order placement
- Tracking of orders
- Shipping instructions
- Receiving requirements
Phase 5 – Installation Project
Management and Post Installation Service
- Arrangement for warehousing of goods if required
- Scheduling of deliveries to site
- Receipt of goods
- Uncrating and inspection of goods
- Inventory control
- Placement of furniture
- Installation of wall-mount items
- Processing of freight claims
- Deficiency walk-through
- Deficiency follow-up
- Cleaning and care instructions
- Maintenance schedules
- Warranty information
- Provide on-going customer service for future
requirements
(Includes on site days as required
for completion of installation phase)
What does the term “Procurement”
actually mean?
Procurement is more
than just placing orders. The true process of
procurement begins with a series of client meetings
to determine actual project requirements and more
importantly the working budget. Furniture layouts,
if required, are done at this stage to ensure
that pieces are suitable for the space and to
assist in the final placement of all items. From
this information, specifications are carefully
defined and prepared for each item so that bids
can be solicited. Proposals are then compared
and evaluated based on their quality, pricing
and long term value for the client. Clarity at
this stage is essential to ensure that all contracts
awarded are in accordance with the specifications.
Once all suppliers have been identified, the ordering
process can begin. Details such as the proper
quantities, packaging and receiving requirements
must all be clearly outlined in this documentation.
Shipments can often be consolidated to reduce
freight costs and if necessary, held in storage
in the event that completion of the project is
delayed. Communication with the client and contractor
again becomes critical to ensure that all products
are available on site exactly when they are required.
No sooner, and most certainly, no later.
Once products have
been shipped to the site, they are received, unpacked
and examined for damage by the installers. A deficiency
report is prepared at that time and reported to
the appropriate vendor(s). This inspection process
also serves as a means to ensure that all products
meet the specifications initially provided to
the manufacturers. Once all deficiencies have
been resolved, final clearance is issued by the
client and remaining payments are released to
each vendor. A cleaning and care manual is also
prepared at this stage for all products which
includes warranty information as applicable.
If installation is
also part of the contracted services by the client,
items are placed in the rooms according to furniture
layouts and elevations prior to the deficiency
walk through being done. Having this scope of
work performed by the procurement company guarantees
that all items are fully protected until they
reach their final destination. Note: Installation
can also include the mounting of various goods
such as art work, window coverings, signage, bathroom
accessories and any other items as outlined in
the initial specification process.
Over the years, we
have established strong working relationships
with national and local manufacturers, suppliers
and trades people. GiCor lodging projects ltd.
is an approved national vendor/supplier to Super
8 Motels and Wingate Inns as well as various banquet
facilities, management companies and independent
hotel operators. Through these associations we
have been able to ensure the best pricing, the
highest product quality and standards, product
reliability and on time delivery. Combined, all
of these elements guarantee that the overall process
will be cost effective and efficient with 100%
satisfaction.
